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Virtual events-the safe route

Since the pandemic spread its wings earlier this year and social distancing became the new normal, online virtual events have started gaining huge popularity. With the help of technology, event companies have found a new ray of hope in online virtual events. Video technology has proved out to be the heart and soul of hosting a successful virtual event. Be it a conference, a music show, AGM, webinars, to product launches, video technology has made them all a successful venture during this dark phase.

No matter the scale of the company hosting the event or the scale of the event itself, online virtual events are serving their purpose and will continue to do so. Though people might be of the critical viewpoint that virtual events do not add up to the same in-person feel like the real event do but they do offer many other benefits as compared to in-person events. And with live video streaming companies giving their heart out in finding new innovative ways to make virtual events livelier and more interactive on the attendee’s part, this criticism is also becoming a thing of the past.

Since the virtual events have established a place and trust in the market, its safety and flawless execution is now a bigger challenge for the event organizers. Lately, it has been observed that cybercriminals have set their eyes on virtual events and have started misusing them to breach the security of event participants. In a few cases, it has been observed that some unwarranted meeting attendees have been hijacking these events in order to mess with or disrupt its participants.

For the host of the event, it becomes a major issue of concern to take the security of the event into serious considerations. Here are certain tips that can prove out to be effective in hosting a secure, safe, and seemingly flawless virtual event:

  • Control who can join in the event, Enrol your attendees in the proper registrations process, Insert authentication password for the attendees before joining into the event
  • Share online link to pre-registered candidates only.
  • Encourage attendees for proper cybersecurity practices by asking them to use a private Wi-Fi network, rather than a public one and Downloading an updated antivirus software.
  • Asking the attendees to refrain from accepting any unsolicited chat requests from people with suspicious profiles during the event.
  • Carefully observing the content and the subject matter of your event, its advertising procedure, and its “broadcasting” channels. 
  • detailed communication about your policy on un-registered attendees, video recording, and disruption. 
  • demonstrate guidelines for behaviours and etiquettes that the attendees are expected to follow. 
  • As per the size of your event, insert disabling features that allow viewers to present their desktops or interject without being invited. 
  • Select a suitable platform for your virtual event, exhibition, or webinars that include security features. 
  • Make sure that the settings for whatever platform you use are adjusted to account for security. 
  • Choose your virtual event hosting partner wisely

Head of Product Development

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